Customer Relation Management tools allow you to keep a database of all of the bands you’re working with or have reached out to. They are a great tool for keeping track of conversations you’ve had while at the same time, setting reminders to do various tasks. Most CRMs integrate with your email provider so that you can quickly see a history of all communication you’ve had at a glance.
Prior to implementing a CRM in my business, I was losing tens of thousands of dollars simply due to the fact that I wasn’t remembering to follow up with people about their recording projects. As a result, they went with someone else because I wasn’t top of mind. By using a CRM, you can always remember to follow up and keep organized.
Let’s face it…Accounting can be really boring and not many people really enjoy keeping track of income, expenses, receipts, etc. By using accounting software, you can save yourself all of the time and keep everything organized so that when tax season comes around, you’ve got everything you need clearly laid out. No more piles of receipts to bring to an accountant!
When sending invoices to your clients, you want make the process an easy one. Ideally, good invoicing software allows you to make professional looking invoices; while at the same time, allowing you to track payments, send outstanding invoice reminders, and receive payments. The less friction you create with invoicing, the faster you will get paid.
Make sure that you always have a complete backup of your computer and hard drives! It is so easy to forget to backup your drives; but all it takes is one failed drive or computer crash and you will quickly learn the hard way. Losing a hard drive can cost you thousands of dollars worth of time and hard work. Save yourself the headache and implement a backup system asap!
When it comes to sending your clients files, you want to make the process as smooth and painless as possible. By having a solid file sharing system, you will reduce friction and make the experience a pleasant one.
Email has been proven to be the most consistent way to reach people online. If you’re trying to build a mailing list for your studio, you’ll want to have a great Email Service Provider to help you send emails in bulk.
Chances are that if you’ve ever tried to book a session with a band, you’ve probably emailed them back and forth a bunch of times trying to coordinate a time that works for everyone. The following scheduling apps make it really easy to share a calendar with your clients that allows them to book a session based on your availability. They sync up with your google calendar so whenever you add an event, it blocks out those times for others.
When sending quotes to potential clients, you want to appear as professional as possible in order to increase the chance of landing a job. Having a professional looking proposal will differentiate you from countless competitors. Since implementing this into my studio business, I’ve landed way more clients than when I used to send plain emails saying “recording, mixing and mastering will cost $X”).
Create forms for your website to help you with quote requests, mix revisions, project approvals, contracts, general contact, and so much more.